Proposal Specialist

WHO WE ARE

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

WHAT YOU’LL DO

As a Proposal Specialist you will be responsible for overseeing all organizational aspects of daily proposals, ensuring the security and integrity of all documents. Key duties include coordinating the internal flow and review of proposal outputs, scheduling tasks and meetings, and creating detailed proposal plans with defined milestones, templates, and writing assignments. This role provides case studies, references, and project team bios, while managing the overall proposal process to ensure compliance with deadlines and quality standards. This position assists with proposal delivery, contributes to performance improvements, manages collateral in a centralized database, and builds relationships with sales personnel.

Day-To-Day Responsibilities:

• Responsible for all organizational aspects and required response materials for day-to-day proposals ensuring security and integrity of all proposal documents
• Lead for coordinating internal flow and review of all proposal outputs
• Coordinates schedules and all associated meetings
• Creates proposal plan, schedules: tasks, internal milestones, defines SMEs required, compliance matrix, tailored template/outline, writing assignments, defines required collateral
• Provides case study, references (tracks usage) and project team bios
• Manages overall process of proposal work to ensure compliance and timelines
• Assists with proposal delivery in portal, etc. as applicable
• Contributes to continuous performance and quality improvements
• Helps to manage collateral in centralized data base and ensures deadlines and quality standards are met
• Establish professional relationships with sales personnel
• This role requires strong Spanish language skills, both verbal and written, to support communication with customers and teams across Spanish-speaking regions.

WHAT WE’RE LOOKING FOR

Must-Haves:

• Excellent analytical and structured problem-solving skills
• Excellent capability to switch tasks while adapting to changing priorities
• Energized self-starter capable of working and thinking independently and ensuring to meet deadlines
• Excellent attention to detail and organizational skills
• Must have clear and professional communication skills (written and oral) both internally and externally
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Demonstrated Seller focus and client communication skills
• Fluency in Spanish (spoken and written) is required for this position, in addition to proficiency in English

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental
• Paid holidays, sick days, and personal days
• Enjoyable and dynamic company culture
• Training and professional development opportunities

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.

This pay range represents the base salary for this position. Actual compensation within the range will depend on a variety of factors including but not limited to experience, skills, and location.