WHO WE ARE
AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.
Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.
WHAT YOU’LL DO
The Marketing and Events Coordinator will play a key role in supporting the Field Marketing team with the planning and execution of the company’s annual event marketing strategy. This includes a wide range of initiatives such as trade shows, customer-facing field events, and internal events.
In this role, the coordinator will work closely with both field marketing and sales teams, while also providing broader support across general marketing operations. Responsibilities also include assisting with budget planning and tracking, managing vendor invoices, and ensuring accurate reporting of expenses to help maintain alignment with overall marketing budgets.
General Qualifications
- Interpersonal relationship skills to build alliances with co-workers, vendors, and partners.
- Versatility, flexibility, and a willingness to learn in a fast‐paced, growing
- Excellent computer skills, with proficiency in Microsoft Excel.
- Excellent verbal and written communication
- Ability to think creatively
- Ability to accurately manage priorities and workflow within set timeframes, and outstanding organizational and planning abilities.
- Ability to work as a member of a team.
- Discretion in handling confidential information.
Day-To-Day Responsibilities:
- Coordinate on-site logistics for meetings and events, including venue selection, vendor liaison, catering, audiovisual setup, and supply ordering.
- Provide logistical support to regional offices and staff for promotional items, branded apparel, and event materials.
- Coordinate the distribution and inventory of tradeshow assets, including booth components, signage, and marketing collateral.
- Support the Field Marketing team in tracking and reconciling event-related expenses; ensure timely processing of invoices and adherence to budgets.
- Manage shipping logistics for events and tradeshows, including coordination with warehouse teams and tracking deliveries to ensure timely arrival.
- Maintain and monitor inventory of events and exhibit materials, including printed collateral, giveaways, and booth furnishings; coordinate updates or production of new assets as needed.
- Assist in overall marketing budget management by maintaining accurate records, monitoring spend and providing regular budget status updates to stakeholders.
- Perform additional marketing and event coordination duties assigned to support departmental goals and timelines.
- Other duties assigned as needed.
WHAT WE’RE LOOKING FOR
Must-Haves:
- Strong interpersonal skills to build alliances with individuals and community
- A willingness to learn in a fast‐paced, growing company; willingness to take on multiple levels of responsibility.
- Excellent computer skills, with a working knowledge of Microsoft Office
- Excellent verbal and written communication skills
- Ability to think creatively and innovatively.
- Strong organizational skills and ability to juggle multiple competing priorities
- Ability to accurately manage priorities and workflow within set timeframes, and outstanding organizational and planning abilities.
- Ability to establish and maintain relationships and work as a member of a team.
Education and/or Experience:
- Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, or a related field preferred.
- Experience supporting field marketing customer or sales-facing events preferred.
- Familiarity with budget tracking and logistical support for events of varying scale.
- Experience working in or supporting a large, matrixed, or global organization is a plus.
WHY YOU’LL LIKE WORKING HERE
- Medical benefits, including vision and dental
- Paid holidays, sick days, and personal days
- Enjoyable and dynamic company culture
- Training and professional development opportunities
MORE ABOUT US
AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.
AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.
