Conference Plan Coordinator

• Responsible for coordinating client site AV integration projects to meet profitability, quality, and safety/customer satisfaction objectives. In addition, will also be responsible for providing collaboration technology consulting to customers

• Facilitate plan, design and deliver Audio Visual collaboration technology in client conference rooms to support company meetings and conferences
• Be a Collaboration technology subject matter expert for customer project requests
• Responsible for acquiring information to develop client AV conference  requirements including site surveys, room scheduling, preliminary design; trades scheduling
• Requires demonstrable project management experience in delivering conference-room based collaboration technology, with an emphasis on high-quality projection, control & audio/video conferencing solutions. Responsible for direction of personnel and activities on project site
• Meet with customers, suppliers and planners to evaluate site-specific requirements, such as HVAC, electrical, network etc
• Work with the Audio Visual supplier's engineers to recommend technical & facility architecture
• Participate in the evaluation and recommendation of presentation, audio and video products, including supplier services and vendor management
• Work with the client and UAW trades to obtain labor and material quotes for facility preparation, obtain clearances & consult on electrical, plant and HVAC remediation requirements
• Assume ownership of assigned conference room installation projects, including acting as lead for project planning, execution and communication processes
• Obtain and read all contract documents including, but not limited to: bid drawings and specifications, contract, project workbook, subcontractor scopes of work, and construction schedule
• Acquire a thorough understanding of project requirements and objectives
• Attend project kick-off meeting that includes key participants including client, sales, engineering, fabrication, and installation and UAW trades
• Coordinate all in house activities associated with project execution
• Create, update and manage the client quote log and Room Build Plan schedule
• Function as the focal point for project communication and documentation
• Coordinate activities with general contractor, construction manager, owner and other trades as required
• Provide regular reports of job progress to client and Project Manager
• Cooperatively manage and monitor the labor and installation personnel over the course of the project and communicate (upward) any issues Generate and/or respond to construction communication
• Regularly inspect installation work performed by staff and/or subcontractors.

Other duties assigned as needed

• Self-starter capable of working independently and ensuring to meet deadlines
• Strong collaboration technology knowledge
• Excellent communication and interpersonal skills, both verbal and written
• Ability to balance multiple tasks with changing priorities
• Demonstrate time management skills with attention to detail

• Ability to generate timely, concise, and effective business correspondence.
• Ability to read and comprehend project technical documents including, but not limited to: engineering and architectural drawings, schedules, test reports, or commissioning documents.
• Ability to create and maintain construction schedules.
• Proficiency with Microsoft Office, Adobe Acrobat, Visio, WebEx, SharePoint and AutoCAD viewing or markup utilities.
• Ability to supervise and manage tasks and personnel to meet project objectives.

• Minimum of a high school diploma or equivalent
• Minimum of at least 2 years A/V experience
• Demonstrated experience utilizing the following Audio Visual systems: Control, Presentation (projection & display), Audio conferencing and voice reinforcement, and video conferencing
• Demonstrated experience and understanding of IP conferencing technology and standards, audio conferencing, collaboration tools and techniques and conference room control systems and hardware (Tandberg, Cisco, AMX, Extron, Crestron, BIAMP).

E

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

• This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment

• This position does not have any direct reports

AVI-SPL reserves the right to alter work hours and work location as deems necessary

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected
VEVRAA Federal Contractor