Accounts Payable Coordinator

Job Summary

 Responsible for assisting with basic AP operations to help ensure accurate timely and discretionary processing of accounts payable functions

Essential Duties and Responsibilities

 Match price quantity and item number for invoices purchase orders and receivers assuring all expenditures are properly authorized by managers
 Process employee expense requests and ensure compliance to division travel policies appropriate receipts approval and timely payment
 Contact vendors to clarify and rectify any questions/discrepancies regarding payments discounts taken quantities
 Key debit memos initiated by the Purchasing Department into AP system
 Determine whether or not debit needs to be matched online or entered without matching online
 Process vendor invoices in ERP system and ensure all vendor payments are valid and approved
 Obtain management approval for all invoices that are processed without Purchase orders
 Reconcile small vendor statements as needed
 Identifies researches and resolves items/issues impacting the accounts payable statements
 Contact vendors as needed to resolve any issues and respond to their inquiries
 Update vendor payment information (addresses contact information bank account numbers etc.) in ERP system
 Assist with accounts payable preparations and audit process
 Maintain proper documentation of monthly data and analysis
 Assist in special projects and process improvement
 Contribute to improving process workflows and maintaining system administration
 Assist the AP department in various projects as needed





Other duties assigned as needed
Skills and Abilities

 Demonstrate time management skills with attention to detail
 Detail oriented and capable of analyzing complex financial/operational data
 Intermediate/Advanced proficiency in PC/Microsoft applications (Excel Access Word)
 Demonstrated experience using pivot tables in Excel
 Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization
 Self-starter capable of working independently and ensuring to meet deadlines
 Excellent communication and interpersonal skills both verbal and written
 Ability to balance multiple tasks with changing priorities

Education and/or Experience
 High school Diploma or equivalent is required
 Bachelors' degree in Accounting Finance Business or related field preferred
 Minimum of 1-2 years relevant experience in a corporate accounting organization
 Experience operating in a multi-state and/or complex matrix business environment
 Intermediate/Advanced experience with General Ledger Programs (Sage)
Working Environment
The work environment characteristics described here are representative of those an employee encounters while performing the esse