HR/Onboarding Specialist

WHO WE ARE

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

WHAT YOU’LL DO

The role of the Onboarding Specialist is to oversee and manage the onboarding process for newly hired employees. This position entails serving as the primary point of contact and resource for both new hires and hiring managers during the onboarding journey. The Onboarding Specialist will collaborate with project managers to ensure a smooth and efficient badging process. 

Day-To-Day Responsibilities:

• Provide assistance to new hires in navigating pre-employment activities such as background checks and drug testing, as well as completing essential onboarding documents such as I-9 and E-Verify, ensuring all tasks are completed promptly.
• Effectively communicate new hire information and any updates to the payroll, IT, and HR departments.
• Take responsibility for collecting and processing all necessary documentation for new hire onboarding.
• Address ad hoc requests from managers, including temporary staffing needs.
• Serve as the main point of contact for security badging requests, ensuring timely completion of all badging documents.
• Support multiple badging contracts, collaborating with various project managers and external clients.
• Conduct thorough data reviews of new hire information transferred from the recruitment application to the onboarding system, rectifying any errors as necessary.
• Administer the Referral and Tuition Reimbursement programs.
• Coordinate post-accident drug screenings as required.
• Provide support to the global HR team whenever assistance is needed.
• Contribute to enhancing the overall employee experience.
• Receive cross-training in multiple HR areas to broaden skill set.
• Manage the Welcome team's inbox and promptly respond to onboarding-related inquiries.
• Perform additional assigned duties as required.

WHAT WE’RE LOOKING FOR

Must-Haves:

• Proven experience in conducting comprehensive information gathering, showcasing the ability to efficiently collect data across diverse subjects within tight timeframes.
• Proficiency in managing multiple tasks while adapting to shifting priorities.
• Capacity to work independently and think critically, ensuring timely completion of assignments.
• Demonstrated aptitude for maintaining strict confidentiality and handling sensitive matters with utmost discretion.
• Ability to thrive in a high-volume, fast-paced environment.
• Exceptional attention to detail, leaving no room for oversight.
• Strong communication skills, both written and verbal, characterized by clarity and professionalism in interactions with internal and external stakeholders.
• Effective collaboration and engagement with employees, clients, and colleagues, while fostering productive relationships at all organizational levels.
• A team-oriented mindset, valuing cooperation, and collective success.

Nice-To-Haves:

• Minimum of High School Diploma or equivalent
• Bachelor’s Degree (BA/BS) in Human Resources, Business, or related field preferred
• Minimum 1-2 years proven work experience as an HR Onboarding Specialist or in relevant HR role preferred
• Minimum 1-year administrative experience preferred
• Experience operating in an office/corporate environment is desirable
• Basic knowledge of HR laws and labor legislation
• Intermediate proficiency with HRIS preferred
• Excellent PC skills, proficient in Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams)

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental
• Paid holidays, sick days, and personal days
• Enjoyable and dynamic company culture
• Training and professional development opportunities

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.