Supplier Onboarding Specialist

WHO WE ARE

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

WHAT YOU’LL DO

The Supplier Onboarding Specialist is responsible for managing the end-to-end onboarding process for suppliers and subcontractors to ensure compliance, reduce organizational risk, and support efficient procurement and payment practices. This role works cross-functionally with internal stakeholders across the organization and serves as a primary point of contact for suppliers during onboarding. The Specialist maintains accurate records, monitors regulatory compliance, resolves discrepancies, and provides guidance to internal teams and external partners

Day-To-Day Responsibilities:

• Create, maintain, and continually improve the supplier onboarding and enablement process to ensure efficient, compliant, and low-risk procurement and payment practices.
• Manage supplier setup and maintenance requests, including subcontractor portal projects, and monitoring accounting system to identify, research, and resolve discrepancies.
• Oversee subcontractor compliance with requirements such as Certificates of Insurance, OSHA, and E-Verify.
• Maintain accurate and current regulatory documentation, risk management reporting, and supplier records, including the cleanup of inactive or incomplete profiles.
• Provide guidance and troubleshoot complex inquiries from internal business groups, suppliers, and subcontractors regarding processes and compliance requirements.
• Analyze risks, document procedures, and support training initiatives to strengthen individual and team performance.
• Review and validate supplier documentation for quality assurance, collaborating with requestors to resolve issues.
• Support vendor relationships and assist with contract-related activities, including Master Services Agreements, Statements of Work, and amendments.
• Partner with leadership to implement and train teams on subcontractor portal services across the enterprise.
• Maintain and administer the risk management system, including vendor outreach, data validation, and timely resolution of inquiries.
• Communicate updates on compliance, risks, and delays to internal stakeholders and external partners in a clear and timely manner.
• Contribute to cross-functional initiatives with Risk, Safety, and other internal teams as needed.
• Perform additional tasks, responsibilities, and projects as needed to support the team and organization, ensuring flexibility in adapting to evolving priorities and objectives.

WHAT WE’RE LOOKING FOR

Must-Haves:

• High school diploma or equivalent
• 2-4 years of relevant experience
• Proficiency in business productivity systems; advanced computer skills including Microsoft Office suite
• Excellent attention to detail and organizational skills
• Strong communication and interpersonal skills, both verbal and written
• Demonstrated success working effectively with employees, clients, and colleagues at all levels of the organization
• Proven track record of managing multiple tasks and shifting priorities while meeting deadlines
• Experience driving complex projects and processes to completion
• Skilled at handling sensitive and confidential information appropriately
• Self-starter who works independently with minimal oversight
• Skilled in conflict resolution and maintaining constructive working relationships
• Valid driver’s license and a Motor Vehicle Record that meets AVI-SPL driving standards

Nice-To-Haves:

• Associate degree or vocational school certificate
• Experience in regulatory data collection, input, and document review
• Vendor management, compliance, or auditing experience
• Experience in a multi-state and/or complex matrix business environment

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision and dental
• Paid holidays and PTO
• Enjoyable and dynamic company culture
• Training and professional development opportunities

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.

This pay range represents the base salary for this position. Actual compensation within the range will depend on a variety of factors including but not limited to experience, skills, and location.