Billing Coordinator

Job Summary 

Provide billing support to our project accountants and regional operations and finance teams. Ensure accurate and prompt submission of billing requests to reduce uncollectible receivables. Maintain professional and timely communication with both internal and external customers regarding the status of projects throughout the invoicing process. 

Essential Duties and Responsibilities 

• Collaborate with project accountants to receive and manage financial workflow tasks. 

• Identify, validate, and submit accurate billing requests in accordance with contract terms. 

• Collect and verify all necessary documentation to ensure the timely release of payment. 

• Review billing requirements for each job, ensuring compliance with contract specifications.  

• Monitor unbilled reports to minimize unbilled revenue, ensuring all entries are accurate and up-to-date. 

• Coordinate between project accountants and revenue operations on billing and related financials to ensure timely invoicing with the objective of increasing incoming cash flow. 

• Assist with account reconciliations as needed. 

• Perform other duties as assigned. 

Skills and Abilities 

• Ability to balance multiple tasks with changing priorities. 

• Ability to work and think independently and to meet deadlines. 

• Strong organizational skills and excellent attention to detail. 

• Must have clear and professional communication skills (written and oral) both internally and externally. 

• Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization 

• Ability to handle sensitive and confidential information. 

Education and/or Experience 

• A minimum of a High School Diploma or equivalent is required. Bachelors in Accounting/ Finance/Business or related field is preferred. 

• Accounting experience preferably in a construction or government contracting environment. 

• Intermediate to advanced proficiency in Microsoft Excel and other Microsoft Office applications. 

• Experience in the AV industry is a plus. 

Working Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, headsets etc. 

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.

This pay range represents the base salary for this position. Actual compensation within the range will depend on a variety of factors including but not limited to experience, skills, and location.